Academic evaluation of project and thesis (thesis discussion)

Article 93:

The Board of Examiners for a PhD or Master Project of the programme (A) shall comprise:
1. Dean of IPS or Associate Dean as Chairman
2. Internal Examiners no.1
3. Internal Examiners no.2 only for PhD
4. External examiner no.1 for Master (or each shall send his report)
5. Internal Examiner no.2 for PhD and in the case that there is no Internal Examiners no.2.
6. Faculty and department representative
7. The Supervisor(s) of the candidate as observers
The secretary of DEPS shall be the secretary for any Board of Examiner

Article 94:

The Board of Examiners for a Master’s Project of the structure (B) shall comprise:
a. Dean of DEPS or his designee
b. Internal examiner no.1
c. Internal examiner no.2
d. Department representative in the relevant area
e. Supervisor. However he cannot attend the committee examinations and interrupt the conversation among examiners.
The secretary of DEPS shall be the secretary for any Board of Examiners

Article 95:

The notice of Board of Examiners meeting together with the reports of the examiners shall be circulated to all members at least one week before the Board of Examiners meeting except to the Supervisor/co-supervisor who will be given the report during the Board of Examiners meeting. This is to ensure the confidentiality of the reports.

Article 96:

The Board of Examiners for a PhD Project of the programme (B) shall comprise:
a. Dean of IPS or Associate Dean as Chairman
b. Two External Examiners
c. An Internal Examiner
d. Academic staff in the relevant area representing R&D Committee
e. The Supervisor(s)
f. The secretary of IPS shall be the secretary for any Board of Examiners.

Article 97:

First: Quorum at a viva-voce is three (3) members, i.e. at least the Chairman, internal examiner and Dean of faculty or Senate representative. If a quorum is not reached, the viva-voce will have to be postponed.

Second: In the case where all the examiners are externals and they are not able to be present for the Board of Examiners meeting, the Dean of the Faculty (or his representative) shall present the External Examiners reports on their behalf.

Third: Internal examiners who had resigned shall be replaced from among the academic staff within the related field. He shall present the report on behalf of the previous internal examiner.

Article 98:

The Responsibilities of Board of Examiners are:
a. The Board of Examiners shall conduct a viva voce for the candidate.
b. The Board shall examine the candidate’s depth of knowledge on the topic of his research.
c. After the viva voce, the Board shall deliberate on the performance of the candidate and the standard achieved in his thesis, and makes a decision.

Article 99:

The following criteria shall be taken into account in appointing External examiners:
a. The examiner should possess a Ph.D. qualification in the relevant area with research experience.
b. Master degree with experience not less than (5) years after obtaining the master qualification.

Article 100:

The External Examiners for a Ph.D. thesis shall be:

A. full Professor.

B. Associate Professor

C. Assistant Professor with experience not less than (3) years and (3) research experience with publication

Article 101:

The maximum period of thesis examination is two month from the approval to formulate the board of examiners. If there is a need to change the examiners, or one of them, the due date will be postponed to the same period.

Article 102:

A candidate whose thesis need to be amended shall be given a period of two (2) weeks. In special circumstances, the candidate may apply to extend the period of submitting the thesis for not more than 14 days decided by the Dean.

Article 103:

After getting the supervisor’s approval, a candidate is required to submit two bound copies of the thesis and an electronic thesis to IPS within the stipulated time. A candidate, who fails to submit the amended thesis within the approved time, will not be able to get the official transcript and his grades will blocked.

Article 104:

The Senate shall approve the academic degree for the candidate upon the recommendation of the board of postgraduate studies based on the report of the board of examiners and the result of taught subjects.

Article 105:

The external examiner should possess the following qualifications:

1. For a Ph.D. thesis, at least one of the external examiners shall be a full Professor (or equivalent)
2. For a Master’s thesis, the examiner shall normally be at least of an Associate Professor Level (or equivalent)
3. He must meet the following criteria:
   • The examiner should possess a track record of thesis supervision at the Master’s and PhD levels.
   • The examiner should have recent and relevant publications in international journals; and
   • The examiner should be attached to a University/ R&D Institute/ R&D Laboratory or a foreign University recognized Senate of MEDIU.

Article 106:

The External Examiners for a Ph.D. thesis shall be:
– From institutions approved by Senate.
– Both the examiners should not come from the same institution.
– Submit the CV of the proposed Examiners.

Article 107:

The Internal Examiner for a Ph.D. and Master’s Thesis shall be:
– at least a Lecturer with Ph.D. qualification
– The research area of the Internal Examiners must be related to the thesis being examined.

Article 108:

In cases where an internal examiner cannot be identified within MEDIU, a second external examiner for Master’s thesis or a third external examiner for Ph.D. thesis shall be appointed. The same appointment criteria apply to the external examiner.

Article 109:

In thesis examination, it is allowed to ask the assistance from those who are having the research experience in their areas and they shall be treated according to the following table: